In general, materials produced by the University, its employees acting in their official capacity or
students participating in a University sanctioned activities will be collected.
Specific categories of materials include:
Artifacts including ex-libris books.
Historical and governance documents.
Histories of the University and biographies of key personnel.
Maps and architectural drawings.
Press clippings about the University from non-NU sources.
Events and Photos
Audio and video recordings of chapel services, commencements, and other University events.
Ephemera including invitations, programs, posters, flyers, handouts, playbills, etc.
Catalogs, yearbooks, magazines, and newsletters and other periodicals published by the University.
Theses and Dissertations completed at the University.
Faculty, staff and student publications.
Course records including syllabi, exams, handouts, notes, etc.
People and Organizations
Records of individuals, churches, and other organizations associated with the University. Digital archiving with the NU Archives does not preclude future donation to a denominational or traditional archive.
Department and Committee Records
Minutes, reports and other records produced by NU committees and departments. Participating departments may administrate their own records if desired.
Digitization and Preservation
All materials will be digitized as time and funds permit.
Some materials may be collected or retained only in digital format.
Materials created in a digital format should be retained in a digital format.
Preferred digital formats include PDF/A, MP3, MP4/H264.
Materials donated by individuals and organizations will be returned to the donor after digitization unless agreed in advanced by both parties.
Physical preservation will be limited to archival boxes and folders and the maintenance of a climate controlled environment.
Copyright holders who are submitting materials to the archive must sign a deposit agreement.
Access to materials may be restricted due to copyrighted, personal or privileged content.
Public - items can be searched and retrieved by anyone.
Copyrighted - Item metadata and content snippets appear in search results. Access to full text of the item is restricted to current NU account holders.
Restricted - Items only appear in search results if the user is logged in as a current NU staff member. Includes department and committee records.
Private - Only searchable and accessible by archive administrators. Includes student and personnel records. These items are not routinely collected by the Archives.
Embargoed - Individual donors may request that materials they submit to the archives be restricted for a predetermined period of time. Embargoed items are the same as Private items until the embargo is lifted.